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Document Management System

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Introduction
Features

With Document Management System the efficiency of search of any document is greatly enhanced, as well as ease of forwarding the same. It becomes possible to manage the file in a centralized organization, with all the advantages that this entails in terms of access and availability of information. To this end, it is possible to further standardize the document, its processes and procedures at all valuable securities, and a knowledge edge over all flows of information (documents and processes), a necessary condition for control. This System enhances the way your shares knowledge such as Articles, Applications, Videos and eBooks, saving time and providing faster access to e-resources for the people.

This System enhances the way your shares knowledge such as Articles, Applications, Videos and eBooks, saving time and providing faster access to e-resources for the people.

Allows storage of all documents on the organization (scans, emails, Word, Excel, PowerPoint,PDF, audio and video files and any other possible formats)
Allows sharing of documents on server
You can create your own Buckets and can add files and folders in it.
If you are owner of specific Bucket or Folder or File you can grant or limit privileges to it.
User can limit file sharing up to his department or can create his own group and limit privilege to that group.
Allows uploading files up to size 1GB.

What is DMS?

Document Management is the method by which a paper document (made electronic by scanning) or an existing computer file is indexed to a computer storage location for easy access by search criteria over the network or the internet.

The ability to handle large and complex flows of information quickly and efficiently can frequently be the factor that differentiates the successful business. Traditional methods of handling paperwork and electronic files do not generally allow staff the speed of access to information that modern business practice demands. In addition, paper records are vulnerable to misfiling, loss, and destruction – accidental or otherwise. The solution to these challenges is Document Management - upload documents, efficiently managing them within an organised and planned system. Paper documents, once scanned into the system, can be viewed by staff authorised to see them. Once in the system, these electronic images can be:

Sent to other workstations or offices
E-mailed, faxed or printed
Attached/appended to other documents
Edited, e.g. the addition of an electronic “paid” stamp, signature or comment
Saved and indexed with suitable criteria so that they can then be retrieved using a simple or complex search.
Used for archiving for secure long-term storage & business continuity planning.

Our DMS Software is enhanced with the following features

File Uploading

You can create your own bucket
Upload files you want to share in it.
You can create folders in your bucket and can allow other to do it for sharing
You can allow others to upload files in your bucket.
Supports uploading file up to 1 GB at a time.

File Deletion

You can delete files and folders in your Bucket and also can delete entire bucket.
Deleted documents are moved to Recycle Bin
You can restore the deleted file, folder or bucket.
You can delete your documents permanently from the server.

Privileges

System allows you to grant different types of privileges to Bucket and folders owned by you.
Privileges can be Private, Public or Inherit.
You can easily control access to documents, folders or files with permission based document management system.

Versioning

Manage your document collaboration process with document version control, overwrite protection, commenting and document locking
Document version control allows you to create versions of your documents and share it with your colleagues and partners Searching
Allows searching through entire content of documents
Also allows searching by file extensions and file names.

Uploading Videos

Supports video uploading and sharing
Allows you to upload all types of videos up to size 1GB
System is featured with Inline video player
You can download video files
You also can grant privileges to video files.

Security

All your documents are stored securely on server by encryption.
Allows restricting access to documents by granting privileges.
System is enhanced with periodic automated backup of all documents.

News and Messages

All updates of document are recorded in database
You can add your recent news
All news get displayed on home page also document recent document updation are also displayed in news section
You can see all recent documents at your home page and can directly access it if you have privilege.
Allows you to send message or comment on document you have shared.

Support video file uploading and featured with inline video player.
Your files stored securely by encryption
Collaborate on files with colleagues, partners with document collaboration features like document version control, locking, document commenting and more.
Upload a single Zip File and it extracts all the files Automatically.
Supports MP4, FLV, AVI and common formats Video.
It can convert all the videos to FLV Format automatically.
Allows storage of all documents on the organization (scans, emails, Word, Excel, PowerPoint, PDF, audio and video files and any other possible formats)
Allows sharing of documents on server
You can create your own Buckets and can add files and folders in it.
If you are owner of specific Bucket or Folder or File you can grant or limit privileges to it.
User can limit file sharing up to his department or can create his own group and limit privilege to that group.
Allows uploading files up to size 1GB.

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Prachi Computer & Communication allowed us flexibility in tailoring the software to service different types operations. Over the years, it’s been a comfort to know that quality IT support is just a call or an email away.